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Audience

Faculty(tick)
Staff(tick)
Students(error)
Others(error)

Step-by-step guide

Overview

The quickmail block adds a link to a tool that has a checkbox list of all students in the course, and a mail composition text area. You can check the students you like, and email those and only those. This enhances the existing communications systems of messaging (one user) and subscribed forums (all subscribers) by allowing teachers to select a specific subset of students.

Step 1:  Add Quickmail block

Turn Editing On and go to 'Add a block'


Select Quickmail


The image below shows how Quickmail will appear when added to a course. The three links are described as follows:

  • Compose New Email: takes you to Quickmail's email composition page.
  • Signatures: set your signature
  • View Drafts: view any drafts
  • View History: takes you to a history of all your emails sent by Quickmail in the current course.
  • Configuration: takes you to Quickmail's configuration screen; do not change

Step 2:  Compose New Email

When composing an email, the following fields must be set:

  • Potential Recipients: this is the area where your students will be listed after you have manually enrolled them into your course or self-enrolled into the course.  NOTE:  If you have no students listed that means no students have enrolled yet.
  • To: this area contains a series of check boxes, one for each course user. Each user who has their check box checked, will be emailed. Also, there is a handy button that can Check All or Uncheck All users. If a Group mode has been set in Quickmail's settings or if Force group mode is turned on, then the display of the users and their check boxes changes. Here is how the different modes affect the display:
    • Visible groups: users and their check boxes are grouped together by their groups and each group has a Check All and an Uncheck All button.
    • Separate groups: only users belonging to your group are displayed. Teachers always see the Visisible groups display because s/he never belongs to a group.
    • Similarities between both modes: each group's name and picture are printed. Also, all users not belonging to a group are added at the bottom.
  • Subject: whatever is written here will appear as the email's subject.
  • Message: this area is used to compose the email message or body.
  • Attachment: this is the only optional field and it behaves differently for Students and for Teachers.
    • Students can select a file from their hard drive to attach to the email. This file is only temporarily stored on the server and it deleted after the email has been sent.
    • Teachers use the standard course files interface. These files are stored in the course files and are never removed by Quickmail

           



Step 3:  History

This page displays a table with information regarding sent emails. The columns are as follows:

  • Date: the day and time of when the email was sent.
  • Subject: the subject of the email.
  • Attachment: name of the attachment sent along with the email.
  • Action: contains action buttons. The button that looks like a magnifying glass takes you back to the Compose email page, but pre-fills the form with the original values from the old email. This is handy for resending an email to a particular user or for sending similar emails. The other image is in a shape of an X and it deletes a single sent email.